Administrative Assistant

Location : Ghent, Belgium

Xeos is looking for an assistant to support the team with daily administrative tasks

RESPONSIBILITIES

• Maintaining office processes based on ERP, including financial administration, invoicing, stock ...
• Administrative and logistical support for the planning of national and international congresses
• Screening and handling of incoming phone calls and e-mail inquiries
• Welcoming guests
• Handling incoming mail and preparing correspondence in function of the manager
• Creating documents, briefings, reports, and short presentations
• Assist with purchasing - analyze and compare offers
• Organizing, preparing, and reporting meetings

EXPERIENCE AND SKILLS

• You have at least a bachelor’s degree or proven experience in a similar role.
• You are discreet and trustworthy: you will often come in contact with sensitive information
• You have good communication skills in speaking and writing (also in English)
• You are structured and a real multitasker (and yes, don't forget that this is a start-up)
• You have affinity with numbers and knowledge of ERP (Microsoft Dynamics 365 Business Central is a plus!)
• You are a computer savvy user: MS Office and others
• You are precise and particularly good at planning
• You want to join the team for the long term, and you are a real team-player

WHAT WE OFFER

Xeos is an ambitious start-up that is quickly gaining momentum.

Like any fast growing company that brings challenges, but we are determined to invest in a healthy, stimulating work environment and continuous training and coaching for personal development. And in good coffee, obviously.

You will have the chance to work with bright minds and entrepreneurial people, giving you the opportunity to innovate and have a real impact, through quality products that improve the lives of our patients.

We will welcome you into a pleasant team committed to collaboration, winning together and having fun. You will experience a positive company culture that values and encourages teamwork and sense of initiative. Sounds like chemistry? Let’s find out!